Turn on/off Capsule for Google Apps users

Josef Szotten posted in Product October 25, 2011

If you have a paid google apps account you now have the possibility to choose which of your users that can see and use the Capsule gmail gadget or not. If you for example have a lot of google apps users but only a few of them user Capsule, why not turn off the gadget for the rest of your users. The gadget will only be there for the relevant users and won’t cause confusion for the rest of your google apps users.

What you have to do as administrator of your google apps domain is the following:

  • Go to your google apps dashboard
  • Select the Organisations & users tab
  • Click the Add sub-organization button at the top right
  • Add a sub-organization with an appropriate name (‘Capsule Users’ for example)
  • Go back to the list with all your users and move the users that need access to Capsule to the Capsule Users sub-organization
  • You move a user by ticking the box next to the user name and then using the Move to menu at the top to move the user to a different sub-organization
  • Once you have moved all the users to the correct sub-organization you can edit the application access
  • You will find your newly created sub-organization on the left hand side
  • Click the Capsule Users sub-organization and then go to the Services tab
  • Now you can override the inherited services access and turn on or off any services you would like, including Capsule CRM

Google has written a blog post about how this all works, you can find it here.

Read more about product

June 2020 Product Updates: New Task Assignment Emails, More Customization and Enhanced Security

## Receive Task Assignment Emails Stay in the know by receiving an email whenever a task is assigned to you. You can opt in to...

The easiest way to organize your CRM data

If you're looking for an easy way to organize your data, Capsule Tags and DataTags will help. Here's all you need to know.

Announcing our new sidebar

We've made it even easier to see financial information and tasks on the same page as the contact record by adding them to a sidebar.

Get started

Trusted by thousands of businesses worldwide

Sign up for free