CRM for Photographers

Manage your clients while taking beautiful photos and enhancing your craft. Capsule's CRM for photographers is here to help you build and maintain client relationships, deliver projects on time, and stay on top of your deadlines. If your talent or hobby has become a source of income, then it's essential for you to capture stunning photographs and manage clients effectively at the same time. Capsule can help you manage your new business.

CRM for Photographers

Bird's Eye View of All Your Clients

With Capsule, you can get a comprehensive overview of your clients. Capsule organizes all your client data, from their project requests to delivery dates, and helps you manage your images and files through third-party integrations like Dropbox and Google Drive for more storage. You can have all the data and applications you need in one place.

No-Downtime CRM Support

Similar to your mission of providing excellent treatment to your clients, we also deliver top-notch customer support to every Capsule user. We take customer service seriously, recognizing that our clients depend on our CRM to handle client data and interactions. You'll get access to a wide range of helpful resources, and if you can't find what you need you'll get a timely response from a real person.

Customize Your Photography Space

You can customize Capsule to fit your needs and preferences—add third-party integrations, customize your dashboard, make templates for emails and messages and much more.

Do even more with integrations

Get more done in a day by connecting Capsule to all your favorite apps, giving you a complete view of your clients and customers. Find out more about Capsule's wide range of integrations that you can use to automate and optimize your photography business.

See all our integrations


If you're using Gmail as your email client to manage bookings, inquiries and leads then you can install our add-on for Gmail which makes it easy to add contacts and store emails in Capsule without ever leaving your inbox.


Transpond is an intuitive marketing tool that integrates seamlessly with Capsule. Use templates, automate emails, and capture data with forms when communicating or making transactions with clients and prospects.

QuickBooks Online

QuickBooks helps you streamline your accounting processes and stay on top of finances. Send, track, and collect payments quickly so you don't have to worry about manual accounting and bookkeeping.


Link Capsule with over 2,000 business and productivity apps such as Slack, Google, Formstack and much more to automate basic workflows and reduce admin time shifting data from one tool to another.

Why Photographers need CRM

For many who treat photography as a source of income and not just a hobby, keeping ahead of the competition is crucial. Photographers need to meet client expectations, carry out marketing and stay competitive with pricing on top of taking great photographs.

A CRM can help photographers overcome these challenges so they can stand out in a crowded market. Aside from state-of-the-art photography gear, you may also need a CRM. Here are some of the main reasons why photographers need a CRM:

Effective Time Management

Managing time effectively is crucial for any photographer as they often have to juggle multiple projects, clients and deadlines. This can be overwhelming but one way to streamline your time management process is to use a CRM.

A CRM for photographers can streamline workflows such as automating appointment scheduling and client communication and freeing up time for photographers to focus on other tasks such as shoots and photo editing.

Better Client Communication

Communication with clients is key in the photography business. A CRM can help photographers communicate with their clients more effectively by providing tools for email templates, automated messages and notifications. This can help photographers keep their clients informed, manage expectations and build better relationships.

Apart from clients, communication is also important for photographers working with other professionals—other photographers, editors, videographers, printing companies and models. A CRM for photographers is not only important for managing clients but also for managing other relationships.

Improved Lead Management

For photographers, leads can come from a variety of sources such as referrals, social media and advertising. It's important to manage these leads effectively to turn them into paying clients and grow the business. A CRM can be a powerful tool for lead management.

With a CRM, photographers can track the progress of each lead and assign tasks to team members to follow up with them. They can also use the CRM to set reminders and notifications to ensure that leads are not missed or forgotten. This can help photographers stay on top of their leads and move them through the sales funnel more efficiently.

Simplified Project Management

Photographers often have to manage multiple projects simultaneously. A CRM can help them keep track of their projects, assign tasks to team members and set deadlines for completion.

A CRM can also serve as a central hub for managing all of a photographer's projects. It allows photographers to view all of their ongoing projects in one place and monitor their progress. This allows them to prioritize tasks and work on the most urgent projects first.

Targeted Digital and Social Media Marketing

Photographers are fully digital now, targeting prospective clients and customers through websites, email and social media—three of the most effective platforms to advertise.

By using CRM with an email marketing platform, photographers can send targeted and personalized campaigns to their clients and leads. This can include newsletters, promotional offers or reminders for upcoming events.

Do business anywhere with Capsule's mobile app

Some photographers may prefer to work in a studio or a fixed location, while others may prefer to shoot on location or travel frequently. One thing's for sure - Having the flexibility to work on the go and stay connected with clients and colleagues through mobile devices and online tools is an advantage for any photographer. That's why our Capsule CRM app for mobile and portable devices is the perfect travel buddy and one of the best CRMs for photographers.

All Conversations with One App

With Capsule's mobile app, you can start calls, text messages or emails directly from a contact's profile and view a contact's location on a map. These features make it easier for photographers to stay connected and communicate with their clients and colleagues while on the go. Instead of switching between different apps or screens to find a contact's phone number or email address, photographers can simply tap on a contact's profile on Capsule and initiate conversations.

View Your Priorities on the Move

Being a photographer often means you're on the move. You could be shooting in one location, traveling to another for your next assignment, and then heading back in the editing studio. So it's essential to have productivity tools that let you view and manage your tasks on the move. Capsule's mobile app can manage all your priorities on your dashboard, calendar, task list and more.

Access CRM on Travel Mode

You could be working in a remote location with no Wi-Fi or have a spotty cell signal while traveling. That's why it's crucial to have productivity tools that work even when you're offline. Capsule's mobile app allows you to work offline and syncs any changes you make once you reconnect. This means you can continue to manage your tasks and contacts, even when you don't have an Internet connection. You don't have to worry about losing any changes you make or missing out on updates from clients or other professionals.

Log Client Calls from Your Phone

With Capsule, you can streamline your call logging process and ensure that all your interactions with clients and contacts are accurately recorded. The app comes with a feature that automatically logs calls as activities in your Capsule account. You don't have to worry about manually adding every phone call you make or receive when there are client bookings, inquiries or requests. Capsule does it for you, saving you time and ensuring that you have a complete record of all your communications.

See All History on the Mobile App

Keeping track of all the emails and notes you exchange with your contacts can be a challenge. But Capsule's mobile app can give access to your full history of emails and notes. You can quickly refer to previous conversations and get up to speed on any ongoing projects.

Capsule also allows you to add new emails and notes directly to a contact's profile. You can attach files such as photos or contracts to these emails and notes, making it easy to keep all your relevant information in one place.

Free CRM for Photographers

If you're still in the process of exploring the various possibilities offered by a CRM, then Capsule is the ideal platform for you. Our free version is available for photographers with up to 250 contacts. Capsule provides access to all the fundamental features of a photography CRM, allowing you to enhance your client management process, automate administrative tasks and begin adopting new technologies.

We also offer a 14-day free trial for all our paid plans, which can be canceled at any time. During this complimentary period, you can use both the website version and mobile app. If you decide to proceed with a plan, you can choose from our four paid plans: Starter, Growth, Advanced and Ultimate.

Trusted by thousands of photographers worldwide

Capsule CRM's name is synonymous with integrity, productivity, and functionality. That's why we're trusted by thousands of photographers worldwide—freelancers, corporate photographers, editors, and more.