Top 4 Salesflare alternatives to try in 2025

Finding the right CRM can be frustrating – what fits one team may fall short for another. Salesflare stands out with its smart automation and simplicity, but it might not fully align with every business’s needs.

Today, we’ll explore when it makes sense to look for alternatives, why switching might benefit your team, and four standout options that could better meet your business needs.

What is Salesflare?

Salesflare is designed for small and medium-sized businesses that want to spend less time on admin and more time closing deals.

The CRM reduces manual work by automatically pulling contact details from emails, social media, and internal databases. Its user-friendly layout helps teams get started quickly without unnecessary complications.

What sets Salesflare apart is its smart automation. It syncs emails and calendars, builds visual sales pipelines, and shares customer communication across the team. With over 400 integrations and mobile app support, it fits seamlessly into existing workflows.

Salesflare features

Salesflare brings tools that make customer relationship management less time-consuming for small and medium-sized B2B teams. It focuses on reducing manual work while keeping data organized and accessible.

• Automated data entry - Pulls details from emails, meetings, and calls, updating contact records without manual input.
• Contact and company management -Organizes customer data in one place.
• Visual sales pipeline - Offers a customizable pipeline to monitor deals at different stages.
• Email tracking and automation - Tracks email activity like opens and clicks while offering tools like templates and follow-up scheduling.
• Task management - Allows users to prioritize tasks, set deadlines, and automate reminders.
• Reporting and analytics - Includes tools for generating reports to track sales progress, productivity, and key metrics.
• Integrations with popular tools - Works with platforms like Google Workspace, Slack, and Trello to connect Salesflare with other apps.
• Mobile app - Offers mobile access through iOS and Android apps.

source: G2

Salesflare pricing

Salesflare keeps pricing simple with three plans that suit businesses at different stages. Each option focuses on reducing sales admin and keeping your data organized without the hassle.

Salesflare takes a unique approach by removing pricing limits on data entries like contacts and opportunities, allowing teams to scale without additional costs.

However, if you’re weighing your options, it’s important to see how Salesflare stacks up against other CRMs. While it offers valuable features, it also comes with certain limitations that might make alternatives worth exploring.

Why a Salesflare alternative might be a good idea

Customers praise Salesflare's ease of use and automation. Its drawbacks, however, might encourage you to explore other CRMs.

Here are some common issues users have reported:

• Limited options for bulk editing and account management: “Bulk edits could have more options, [they’re] rather limited currently.” (Capterra)
• High pricing for small businesses with tight budgets: “Price is high, could be lower so small business could afford to pay for the tool and use it.” (Capterra)
• The complexity of multi-business contact management: “It can be a bit confusing at times, especially when you have contacts who have more than one business.” (Capterra)
• Reporting features that need more depth in some teams: “The reporting functions could be a bit more detailed.” (Capterra)
• Integration glitches require troubleshooting: “Integrations break sometimes, so you need to monitor.” (Capterra)
• Constraints in native integrations: “Doesn't have a lot of native integrations, even though it has Zapier.” (Capterra)
• The steep learning curve for advanced features: “The learning curve was initially challenging, requiring time to grasp all the features fully.” (Capterra)

If these points strike a chord, it’s worth considering CRMs that offer a better match.

4 best Salesflare alternatives for 2025

Every business has unique requirements for a CRM. If Salesflare isn’t quite right for you, check out these four standout alternatives for 2025.

#1 Capsule CRM

Capsule CRM is the ultimate tool for small businesses to organize sales and customer relationships.

With its sleek and intuitive design, Capsule lets teams hit the ground running: tracking contacts, managing tasks, and designing sales pipelines without the hassle of complex setups. With its functionality and customization options, it is both accessible and powerful.

For small businesses looking to grow, Capsule is a real game-changer.

Capsule CRM features

• Contact management: Keep track of customer interactions, manage relationships, and organize all your data with Capsule.
• Sales pipeline: Visualize and manage deals with an intuitive drag-and-drop interface tailored to your sales process.
• Custom fields: Depending on your plan, add up to 300 custom fields to personalize Capsule to suit you.
• Calendar & task management: Stay on top of deadlines and follow-ups with tasks linked to contacts or deals.
• Email integration: Sync with Gmail and Outlook to manage conversations directly in Capsule.
• Mobile app: Access Capsule wherever you are with the fully functional app.
• Reporting tools: Gain insights into sales performance and team productivity with built-in reporting features.
• Integrations: Connect with tools like Xero, Mailchimp, Zapier, and Microsoft 365 to bring all your business systems together.

Capsule CRM pricing

Capsule offers flexible plans to suit businesses of all sizes:

• Free plan ($0): Great for startups or small teams, housing 250 contacts, 25 custom fields, and Outlook/Gmail integrations for up to two users.
• Starter plan ($18 per user/month): Includes 30,000 contacts, 50 custom fields, one shared mailbox, and premium integrations like Xero and Mailchimp.
• Growth plan ($36 per user/month): Adds advanced features like workflow automation, 150 custom fields, and five sales pipelines for expanding businesses.
• Advanced plan ($54 per user/month): Supports 120,000 contacts, 300 custom fields, and 50 sales pipelines with advanced reporting and five shared mailboxes.
• Ultimate plan ($72 per user/month): Perfect for large teams, offering 240,000 contacts, 1,000 custom fields, unlimited pipelines, and dedicated account support.

Why Capsule CRM is the perfect alternative to Salesflare

Affordable pricing structure

Businesses of all sizes can benefit from Capsule's tiered pricing. It also offers a generous free plan. Unlike Salesflare, which can be limiting for budget-conscious teams, Capsule’s plans offer more flexibility as your business grows.

G2

Customization for your needs

Capsule stands out with its extensive custom field options – up to 1,000 fields in the Ultimate plan. You can tailor Capsule CRM to any specific processes; something Salesflare doesn’t match in depth.

G2

Broader integrations

While Salesflare integrates well with email and some marketing tools, Capsule’s connectivity spans accounting (Xero), marketing (Mailchimp or Transpond), workflow automation (Zapier), and more. All these integrations make Capsule a great choice for businesses that need a central hub.

G2

Capsule CRM gives businesses of all sizes the flexibility, customization, and affordability they need.

Try Capsule CRM today for free and discover how it can work for your business.

#2 Copper CRM

Copper CRM connects directly with Gmail and Google Calendar to manage leads, emails, and tasks.

Copper CRM features

• Gmail integration: Manage emails and track conversations from your inbox.
• Automated data entry: Add contacts quickly with pre-filled fields.
• Custom pipelines: Adapt your sales process to your business needs.
• Bulk email tools: Send targeted campaigns with performance tracking.
• Workflow reminders: Keep tasks on schedule with intuitive notifications.

Copper CRM pricing

The Starter plan costs $12 per seat/month with a 1,000-contact limit. The Basic plan at $29 expands to 2,500 contacts and introduces pipeline features.

For $69, the Professional plan offers advanced workflows, reporting, and 15,000 contacts.

The Business plan, at $134, includes unlimited contacts and premium analytics.

Copper CRM cons

• The higher tiers feel overpriced for the features included. (G2)
• Report customization remains limited. (G2)
• Customer support experiences are mixed – with long wait times reported. (G2)

For teams wanting more than Google integration, Capsule offers a flexible and affordable alternative with customizable tools that grow with your business.

#3 Nimble CRM

Nimble CRM combines contact management with social media insights, helping businesses create more personalized customer experiences. It keeps contacts organized while leveraging social data for tailored interactions.

Nimble CRM features

• Microsoft 365 & Google Workspace integration: Sync contacts and calendars across platforms.
• Nimble Prospector: Find missing contact details– like emails and phone numbers – directly within the tool or on social platforms.
• Email sequences: Automate personalized outreach for improved customer engagement.
• Group messaging: Send tailored messages at scale with open-and-click tracking.
• Lead generation via web forms: Build and test forms to capture new leads from your website.

Nimble CRM pricing

The plan costs $29.90 per seat monthly. It supports up to 25,000 contacts, 2GB of storage per user, and comes with a 14-day free trial.

Additional upgrades for contacts or storage start at $10 per month.

Nimble CRM cons

• High costs for the features provided, limiting its appeal for budget-conscious users. (G2)
• Limited mobile app functionality compared to competitors. (G2)
• There needs to be Office 365 integration in specific workflows, which creates gaps for some teams. (G2)

Nimble’s outreach tools are solid, but Capsule stands out for small businesses needing a straightforward, cost-effective solution. Capsule’s flexible pipeline management and better data organization address gaps that some Nimble users find frustrating, like limited customization and upgrade fees.

If you want a CRM that’s simple, clear, and hassle-free, Capsule is the stronger pick.

#4 Salesmate CRM

Salesmate CRM's standout feature is the integration of email tracking, calling, texting, and live chat, which simplifies communication. It combines pipeline management, workflow automation, and analytics to show sales performance clearly.

Salesmate CRM features

• Pipeline management: Track deals visually to prioritize opportunities.
• Smart emails: Use predefined AI templates to optimize outreach.
• Built-in phone system: Make and log phone calls.
• Activity tracking: Monitor tasks and receive instant updates.
• Mobile CRM: Access sales data through apps for iOS and Android.

Salesmate pricing

The Basic plan costs $29 per user/month, offering core features like contact management, email tracking, and sales automation.

The Pro plan at $49 includes goal tracking, custom reports, and team inboxes.

For $79, the Business plan adds advanced modules, team management tools, and a power dialer. Enterprise pricing is customized – featuring dedicated support and personalized onboarding.

Salesmate cons

• Integration with some external tools can be unreliable. (Capterra)
• Mobile functionality isn't deep enough, which limits productivity. (Capterra)
• Custom field creation feels tricky for some users. (Capterra)

Though Salesmate performs well in communication, its weaknesses in integrations and mobile functionality can be limiting. Capsule offers better flexibility, pricing, and usability for teams focused on growth.

Moving beyond Salesflare? Here’s what’s next

When your CRM isn’t keeping up, it’s time to explore better options. Capsule offers user-friendly tools and flexible pricing that fit small teams ready to grow. Give Capsule a try and experience a CRM that evolves with you.